Actual Talent is the talent acquisition consultancy that offers Executive Search, RPO and Talent Solutions.

Our purpose is to drive the growth and fulfillment of individuals and organizations. We facilitate individuals in finding inspiring opportunities and help organizations discover professionals who will take them to the next level. We do this through talent acquisition and development solutions that focus on people, diversity and inclusion, innovation, and cutting-edge technology.

About our client

Our client is a fast-moving, early-stage tech startup based in Europe, building a next-generation Data Platform to fuel the future of AI.

This is a high-intensity, high-reward environment. Think fast pace, big challenges, and zero hand-holding, the game is played in hard mode. If you're looking to push your limits and collaborate with a world-class team, this is where you want to be.

The Role

Our Executive Personal Assistant forms the crucial backbone supporting our client’s busiest leaders. We go beyond basic support, proactively building positive relationships and anticipating needs. The dedication to assisting others makes this profile an indispensable asset to the company.

As an Executive Personal Assistant, you will manage diverse professional responsibilities, including calendaring, travel, and expenses. Your exceptional organizational skills will be key to enabling those you support to achieve maximum productivity and impact. You will consistently demonstrate excellent communication, exercising tact and diplomacy to foster strong relationships with both internal and external senior team members. Furthermore, this role demands sound judgment and critical thinking to effectively prioritize competing demands and act accordingly.

Core Responsibilities

• Provide administrative support to a portfolio of individuals/teams across the business.
• Handle sophisticated calendars in a fast-paced environment, and prioritize commitments to enhance time and productivity.
• Book travel arrangements (domestic and international).
• Track and process expense reports.
• Help plan, support, and complete office events and external gatherings.
• Work both autonomously and in collaboration with teammates, colleagues, and external contacts.
• Export organization and order into disorganized environments
• Handle various matters with discretion and diplomacy
• Maintain records of business and personal transactions and submit expense reports

What we require 

• At least one or two years of previous administrative or support experience, preferably in a fast-paced environment
• Proficiency with Microsoft Office suite, especially Outlook calendaring
• Experience scheduling complex international and domestic travel itineraries, including booking and expense reporting
• Ability to work a varied schedule, and willingness to travel up to 30% of the time both domestically and internationally

What do we offer:

Exposure to an international environment and to a young but innovative team of skilled professionals with various backgrounds;

Remuneration adapted to the candidate’s profile and experience, combined with the company’s benefits in place;

Access to a career progression opportunity;

Access to a unique opportunity to work for a local company with international investors, investments and strategic international partners worldwide.